MISSOURI USA WRESTLING BY-LAWS PREAMBLE The name of the organization shall be MISSOURI USA WRESTLING.  It shall be affiliated with USA WRESTLING, Inc. MISSOURI USA WRESTLING shall be incorporated in the State of Missouri as a non-profit corporation.  The registered and principle office of the corporation shall be within the State of Missouri.  The corporation may have other offices within or without the State of Missouri, as the Board of Directors may designate from time to time. PURPOSE:  To provide a statewide Missouri wrestling program for all members:  to improve opportunities for safe competition with exposure to all styles of wrestling:  to promote and maintain high levels of wrestling, coaching, officiating, interest, and sportsmanship at a minimum cost to its participants.   ARTICLE I SECTION I- MEMBERSHIP Any legal resident of the State of Missouri, who purchases from the state office, any type of membership in USA WRESTLING, or in any of its divisions, shall, for the term of such membership, also be a member of MISSOURI USA WRESTLING.  Membership shall also be extended to those persons designated by chartered clubs to be voting delegates to state or district membership meetings.  Only Missouri residents in good standing with MISSOURI USA WRESTLING may participate in any Missouri District, Regional, or State Tournament and/or represent Missouri in any said tournaments, including any and all qualifiers. SECTION II- MEETINGS The annual general membership meeting of MISSOURI USA WRESTLING shall be held at a time and place designated by the Executive Committee.  Notice of such meetings shall be sent not less than thirty (30) days prior to such meetings, to each chartered club with MISSOURI USA WRESTLING.  Notice shall be construed to mean either by regular postal mail, electronic mail, or the date when such notice is posted onto the organizational web site.  Any motions or amendments to be voted on must be submitted in writing to the Secretary of Missouri USA Wrestling 45 days prior to the annual meeting.  The order of business shall be: Call to order Reading of minutes Financial Reports Committee reports Old business New business Questions/Answers SECTION III- VOTING BY MEMBERS At any general meeting, each MISSOURI USA WRESTLING chartered club shall be entitled to one (1) vote per ten (10) members.  For example, a chartered club with 19 or less wrestling members shall receive one (1) vote.  Each club may cast its vote or votes through only one of its representatives present at the meeting.  The record of MISSOURI USA WRESTLING shall conclusively determine questions relating to registrations of clubs and memberships therein. SECTION IV- QUORUM FOR GENERAL MEMBERSHIP MEETINGS Representation of the clubs chartered in Missouri shall conduct all business due to come before members.   ARTICLE II SECTION I- EXECUTIVE COMMITTEE, BOARD OF DIRECTORS, AND STANDING COMMITTEES Executive Committee: Chairperson Vice-Chairperson Secretary Treasurer National Teams Director All officers will be elected by a vote of the membership.  The term of office shall be two years, with all terms to run concurrent.  Elections for state offices will be held in every even numbered year, with elected officials beginning their respective terms of office after the general membership meeting in the odd numbered years.  The newly elected officers would be non-voting members of the Executive Committee for that one-year period. District Representatives and Alternates shall serve one-year terms. Board of Directors: Executive Committee Regional Supervisors Coaches Coordinator Officials Coordinator Communications Director Kids/Cadet Director Standing Committees: Tournament                         Finance                         Grievance                         Coaches Council                         SECTION II- MAKE-UP OF EXECUTIVE COMMITTEE, BOARD OF DIRECTORS, AND STANDING COMMITTEES. EXECUTIVE COMMITTEE Consists of the five elected officers. Shall conduct the corporation’s business and laws as contained in the MISSOURI USA WRESTLING BY-LAWS. Shall meet as required at the direction of the State Chairperson. Shall convene all annual, regular, and special meetings. BOARD OF DIRECTORS Consists of the Executive Committee, official’s coordinator, coach’s coordinator, communications director, kids/cadet director,  and regional supervisors. Shall recommend new and revised policies, procedures, and implementation thereof as approved by the membership. Meetings may be called by the State Chairperson or by 2/3 of the members of the Board. Voting procedure:  Each member is entitled to one vote, with presiding officer casting vote only as a tiebreaker Shall examine rules or rule changes by members. Shall conduct hearings into grievances brought forward by a designated officer of any chartered club. TOURNAMENT COMMITTEE Shall consist of the Board of Directors, district representatives, district alternates, and a representative from each club hosting District and Regional Tournaments. Shall elect the State Tournament Director and Assistant Tournament Director. Shall be responsible for the site selection of the KIDS STATE FOLKSTYLE TOURNAMENT. Shall conduct tournaments in compliance with MISSOURI USA WRESTLING GUIDE TO QUALIFYING TOURNAMENTS HANDBOOK. Responsible for re-districting. GRIEVANCE COMMITTEE Shall consist of the Board of Directors. The complaining officer shall submit grievances in writing to the Secretary two weeks prior of a Board of Directors meeting. The Board of Directors shall have the authority to call for testimony, either written or in person, of all concerned parties. Grievances involving flagrant membership misconduct shall be forwarded for action to the Executive Committee. Chairperson may appoint a grievance officer to take depositions. Penalties for intentional rules or by-law violations will be administered by the Board of Directors and with final approval of the Executive Committee. SECTION III- DUTIES STATE CHAIRPERSON Presiding officer at executive, board of directors, and membership meetings. Responsible for the day-to-day operation of the corporation. Chief administrative officer of the corporation. Represents MISSOURI USA WRESTLING at all events. Appoints non-standing committee chairpersons from the Board of Directors. Fills vacancies to unexpired terms, with the Board of Directors approval. Processes membership for the corporation. Approves all tournament sanctions and club charter applications. VICE-CHAIRPERSON Assumes the duties of Chairperson in his/her absence. Completes the term of office of Chairperson if position is vacated. Oversees the positions of Coaches Coordinator and Officials Coordinator. All other duties assigned by the Chairperson. SECRETARY Responsible for recording the minutes of all meetings, and to correspond minutes to members within fifteen days of the meeting. Assumes the duties of Chairperson during the absence of Chairperson and Vice-Chairperson. TREASURER Responsible for maintaining the corporations financial records. Shall receive and deposit all monies credited to MISSOURI USA WRESTLING. NATIONAL TEAMS DIRECTOR Responsible for coordination of all MISSOURI USA WRESTLING Freestyle and Greco-Roman teams and programs. Appoints team head coach with approval of the Executive Committee. Responsible for the solicitation and selection of bids relating to the operation and participation of any MISSOURI USA WRESTLING teams. REGIONAL SUPERVISORS Appointed/removed by the Executive Committee and is a member of the Board of Directors. Responsible to the State Chairperson. Responsible for directing information from the state office to the District Representatives in their region. Must reside within the region they represent. Oversee operation of the Regional Tournament under the rules and regulations set forth in the "Guide to Qualifying Tournaments Handbook". Supervises District Representatives in their region. COACHES COORDINATOR Appointed/removed by the Executive Committee and is a member of the Board of Directors. Promotes and coordinates clinics, education, and development for all MISSOURI USA WRESTLING coaches. Chairperson of MISSOURI USA WRESTLING COACHES COUNCIL. Recruit and develop a coaching pool. Responsible to the Vice-Chairperson. OFFICIALS COORDINATOR Appointed/removed by the Executive Committee and is a member of the Board of Directors. Must be a MSHSAA official in good standing. Promotes and coordinates clinics, education, and development of officials. Responsible for selection of folk style state tournament officials within guidelines established by the Tournament Committee. Responsible to the Vice-Chairperson. COMMUNICATIONS DIRECTOR Appointed/removed by the Executive Committee and is a member of the Board of Directors. Responsible for disseminating information from the state office to the chartered clubs. Handles all communications to the media. Responsible for a quarterly organizational newsletter. Reports to the State Chairperson KIDS/CADET DIRECTOR Appointed/removed by the Executive Committee and is a member of the Board of Directors. Responsible for coordinating the Southern Plains Camp and Tournament Selects team leader and coaching staff for Southern Plains trip. DISTRICT REPRESENTATIVES Will be elected annually at the general membership meetings by the chartered clubs within their district. One representative and one alternate shall be elected for each district. Is a Member of the Tournament Committee. Responsible to the Regional Supervisor and district clubs. Responsible for selecting district tournament committee and providing district information to the Regional Supervisor. Presiding officer at all district meetings. Responsible for providing information to all clubs in the district and for promoting new chartered clubs. Shall keep alternate district representative completely informed of all matters pertaining to the district. Shall call a district meeting to be held no later than twenty (20) days, and no earlier than sixty (60) days, prior to the annual general membership meeting.   ARTICLE III   SECTION I- ELECTIONS NOMINATING PROCEDURES State Officers Nominations must be submitted and received by the secretary forty-five (45) days prior to the general membership meeting. Nominations will be considered valid if submitted within the timeframe either by regular or electronic mail. Nominees must be in good standing with MISSOURI USA WRESTLING. District Representatives and Alternates Election of district representatives and alternates will be at the annual general membership meeting. Nominees must be in good standing with MISSOURI USA WRESTLING. TIME AND METHOD OF ELECTIONS State officers Nominations and elections shall be called in order as listed under Article II, Section I. VOTES REQUIRED TO ELECT In all elections, a simple majority shall elect. An unopposed nominee will be declared elected, ARTICLE IV SECTION I- PROCEDURE FOR AMENDING BY-LAWS Any MISSOURI USA WRESTLING chartered club may propose amendments. Must be submitted to the Secretary at least forty-five (45) days prior to the annual general membership meeting. Amendments will be considered valid when received with the time frame by either regular of electronic mail. Secretary shall send a copy of all proposed amendments to each MISSOURI USA WRESTLING chartered club within twenty (20) days of the meeting. Notification can be by either regular mail, electronic mail, or when posted onto the organizational web site. Each chartered club shall contact their district representative with their views on the proposed amendments. Board of Directors shall present the proposed amendments at the next general membership meeting. A simple majority will be required for adoption.   Last revised 09/07/07